| Introduction of an electronic document and records management system for the Operations Division |
|
| |
|
|
UNSW currently lacks comprehensive university-wide recordkeeping and does not have adequate electronic document and records management systems.
|
|
| The Recordkeeping Project Committee (chaired by Andrew Wells, the University Librarian and previously called the Corporate Records and information Management Committee) was established in 2003 as a UNSW-wide representative committee to develop and implement a comprehensive records management program to ensure that UNSW's business information is effectively and efficiently managed. In 2007 the Committee developed a full business case for the management of administrative records generated by Divisions and Faculties in an electronic document and records management system (EDRMS). |
|
|
To make a start in addressing this, a project has been established to provide an electronic document and records management system (EDRMS) for the Operations Division and, as a pilot, in part of the Faculty of Arts and Social Sciences. The EDRMS will be introduced in a staged way over the second half of 2008 and 2009.
|
|
|
Implementation of this program will deliver:
|
|
-
best practice in managing the University's corporate information
-
reduced risk of the loss or illegal disposal of vital records of the University's business
-
business benefits to the University community through increased productivity gains arising from
-
efficient creation, management and storage of records
-
efficient management of corporate correspondence through effective workflow controls
-
the ability to identify correctly and retrieve quickly information required for business purposes
-
full compliance with the State Records Act 1998.
|
|
| The project has far reaching implications that are likely to involve significant business process change in all affected business areas over the next few years. |
|
| Following the introduction of the EDRMS to the Operations Division it is hoped that it will be extended to the rest of the University over subsequent years. |
|
|
|
|
| |
|
