Recordkeeping Project

Recordkeeping Policy
Introduction of an electronic document and records management system for the Operations Division
UNSW currently lacks comprehensive university-wide recordkeeping and does not have adequate electronic document and records management systems.
  
The Recordkeeping Project Committee (chaired by Andrew Wells, the University Librarian and previously called the Corporate Records and information Management Committee) was established in 2003 as a UNSW-wide representative committee to develop and implement a comprehensive records management program to ensure that UNSW's business information is effectively and efficiently managed.  In 2007 the Committee  developed a full business case for the management of administrative records generated by Divisions and Faculties in an electronic document and records management system (EDRMS).  
To make a start in addressing this, a project has been established to provide an electronic document and records management system (EDRMS) for the Operations Division and, as a pilot, in part of the Faculty of Arts and Social Sciences.  The EDRMS will be introduced in a staged way over the second half of 2008 and 2009.
Implementation of this program will deliver:
  
  • best practice in managing the University's corporate information
  • reduced risk of the loss or illegal disposal of vital records of the University's business
  • business benefits to the University community through increased productivity gains arising from
  • efficient creation, management and storage of records
  • efficient management of corporate correspondence through effective workflow controls
  • the ability to identify correctly and retrieve quickly information required for business purposes
  •  full compliance with the State Records Act 1998.
  
The project has far reaching implications that are likely to involve significant business process change in all affected business areas over the next few years. 
Following the introduction of the EDRMS to the Operations Division it is hoped that it will be extended to the rest of the University over subsequent years.
For further information about the project contact the Manager, Records and Archives