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How to Classify Records

Functional Classification

Record containers in RAMS are organised using functional classification. This method of classification organises records according to the business function they support and in doing so, provides consistent classification through any organisational change. 
UNSW uses a BCS (Business Classification Scheme) to define these functional classification terms.

The BCS is a list of business functions, along with sub categories in each function we call activities.

By combining a function and an activity, we can defin the business activity being recorded and once we've added a meaningful title, easily relocate this information when it's required.

Function + Activity = Classification

This process is only necessary when creating a new container for a new business activity. Once the container is created, you may simply add new records to it.


The current version of the Business Classification Scheme (BCS) is available within RAMS but can also be referred to here.

It is currently undergoing a process of revision to ensure it accurately reflects the activities of the University. If you would like to contribute to this process, please contact us, all comment is welcome.

The BCS may also be used to ogranise your network drive, or other areas. You may also take only the parts that are relevant to your work into a separate document, a Record Plan.

How to title records

The University has an approved Guideline for titling records. You can access it here

The following general guidelines are recommended (but not mandated):