Third-Party Agreements

As with all University records, UNSW staff and contractors have a responsibility to capture records relating to third-party agreements to a System of record. This includes records that demonstrate how an agreement with a third-party is developed and approved, as well as the final signed contract.

Unless UNSW Procurement is managing the process for you, RAMS will be the appropriate system for the capture of these records in most cases.

Complete this form to have a new RAMS container created for your third-party agreement. Once the container is created, you will be assigned an internal reference number (i.e. RAMS record number) to include in the contract.

Records must be secured to either a RAMS Access Group, a business unit, or at least 2 positions (not individual staff accounts).

Compliance

Capturing records of your third-party agreement in RAMS ensures that you are compliant with the State Records Act 1998. Depending on the monetary value and the type of agreement, you may also have obligations under other legislation to make information about the agreement publicly available.

For all contracts with a value of above $150,000 including GST (=$136,363 excluding GST), contact the University Right to Information Officer for more information about your reporting responsibilities under the Government Information (Public Access) Act 2009.

For all arrangements with other parties to deliver UNSW programs, contact the Office of the DVC A for more information about your reporting responsibilities under the Tertiary Educational Quality and Standards Agency Act 2011, Higher Education Standards Framework (Threshold Standards) 2015.

Have a question?

Contact the Records Team on 02 9385 2876 or email records@unsw.edu.au / Contact the Archives Team on 02 9385 2906 or email archives@unsw.edu.au

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