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Destruction: Why

Why destroy records?

The timely, secure and authorised destruction of records when no longer required:

It is also a requirement of the NSW Standard on records management that we keep information no longer than is necessary.

What about digital records?

The requirements for the retention and destruction of records are the same, irrespective of the format of the record. It is also important to note that with digital records, there is an increased risk associated with unauthorised access to information on a large scale.

Personal Information

Personal information is defined as, “Information or an opinion about an individual whose identity is apparent or can be reasonably be ascertained from the information or opinion”.

The University is required by the Privacy and Personal Information Protection Act 1998 (PPIP Act) and by the Health Records and Information Privacy Act 2002 (HRIP Act) to ensure that personal information is kept no longer than necessary and disposed of appropriately.

The risks associated with the unnecessary retention of personal information include reputational damage to the University and the possibility of penalties under the Legislation.

Personal information must always be stored securely and destroyed as soon as allowable.

The Data Classification Standard provides guidance on assessing and handling personal information.