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Framework


Background
 
The University is subject to the New South Wales State Records Act 1998. The Act requires public offices, which include universities, to 'make and keep full and accurate records' of their activities and to 'establish and maintain a records management program' in conformity with standards and codes of best practice.
 
In order to fulfil its recordkeeping responsibilities UNSW has developed policies that support and assist staff to create adequate records and to maintain these records for as long as required in appropriate recordkeeping systems. These policies also ensure that records that are of permanent value to UNSW will eventually be kept in the University Archives.
 
 
Legislation
 
UNSW's recordkeeping responsibilities are primarily defined by the State Records Act 1998 and State Records Regulation 2015.
 
 
State Records Act 1998
 
The State Records Act commenced on 1 January 1999 and replaced the 1960 Archives Act. Under the Act the jurisdiction of the State Records Authority was broadened to cover universities. A significant impact on universities arising from the Act is the requirement to comply with standards issued by the State Records Authority and to follow their principles.
 
State Records Regulation 2015
 
The State Records Regulation 2015 commenced on 1 September 2015. It prescribes guidelines as to what constitutes normal administrative practice; prescribes a number of public offices for the purpose of exempting their collections of private records from the Act; and updates the list of other legislation authorising the disposal or alteration of State records.
 
Other Legislation
 
The following legislation also forms part of our recordkeeping responsibilities at UNSW:
 
Government Information (Public Access) Act, 2009 (NSW)
 
Children And Young Persons (Care And Protection) Act, 1998 (NSW) *
 
University of New South Wales Act, 1989 (NSW) *
 
Work Health and Safety Act, 2011 (NSW) *
 
Privacy and Personal Information Protection Act, 1998 (NSW) *
 
Evidence Act, 1995 (NSW) *
 
Health Records and Information Privacy Act, 2002 (NSW) *
 
Public Finance and Audit Act, 1983 (NSW) *
 
Copyright Amendment (Disability Access and Other Measures) Bill 2017 *
 
 
UNSW Recordkeeping Framework