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What records NOT to keep

Examples of documents that it would NOT be necessary to keep include:
  • Personal messages and announcements not related to official business
  • Notifications of social events such as retirement or Christmas parties
  • 'Courtesy' or 'Information Only' copies received in your office
  • Advertising copy, brochures, flyers and other promotional materials
  • Copies of invoices, vouchers, requisitions, receipts, and other accounting documents (where originals have been processed through the accounting system)
  • Unsolicited publications
  • Unsolicited job applications
  • Office reference copies of publications and reports
  • Multiple copies of form letters (attach one with the mailing list attached)


If you have any doubts, please contact us or enquire here.

See also


  • How to Dispose of Records
  • Quicklinks