Disposal
At UNSW the authority to dispose of records can come from 2 sources:
1. Normal Administrative Practice (NAP)
The provisions of NAP define those records that may be destroyed routinely in the normal course of business. See Normal Administrative Practice page for details.
2. Written authorisation of the Records & Archives Manager, prior to taking disposal action.
To obtain this approval, please complete and forward the Records Disposal Form RAO02.
Upon receipt of this form RAO staff will appraise the records, apply the appropriate GDAs and obtain the disposal authorisation for you.
Under the State Records Act 1998 s21(2) the University is required to dispose of its records in accordance with disposal authorities approved by State Records NSW.
There are a number of GDAs covering most functional areas of administration relevant to the University - they are available to consult on the State Records website.
- GDA 23 - University Records
- GDA 8 - Video / Visual Surveillance Records
- GDA 11 - Audio Visual Programs and Recordings
- GDA 12 - Personnel Records
- GDA 17 - Public Health Services: Patient/Client records
- GDA 21 - Public Health Services: Administrative Records
- GDA 24 - Imaged Records
- GA 28 - Administrative Records
To inquire about the application of the GDAs to your records, please contact the Records Office.
Disposal Guidelines
To protect UNSW's interests:
- Destroy records in an appropriate and secure manner. Failure to ensure the authorised destruction of records may lead to the unauthorised release of sensitive information.
- Ensure that unused obsolete accountable documents and unused obsolete letterhead/stationery are destroyed.
- Dispose of confidential records by shredding or contact FM Assist on x55111 to arrange for their removal as confidential waste.
- Place records that are not confidential or sensitive in a recycling bin.