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Section 34 of the Technical Education and New South Wales University of Technology Act, proclaimed on 1 July 1949, authorised the university to make use of the services of any officers and employees of any government department so long as the arrangements were approved by the minister of the department concerned or the Public Service Board. (Act No. 11, 1949) The Correspondence and Records Branch of the Department of Technical Education continued to manage the recordkeeping function for the university. In 1951 it was responsible for the preparation of special correspondence, reports and submissions, acknowledgement of communications, receipt and distribution of official and personal mail, opening and sorting and direction of official correspondence, registration and cross-indexing of correspondence, location and attachment of former papers, recording location of files, despatch of departmental mail, collection and delivery of official correspondence, filing of correspondence, provision of messenger service, duplicating, sorting and stapling of circulars, reports, syllabuses and class aids (V533 Manual for General Information for Officers 1951: 138, 269-273) Following the proclamation of the Appointed Day on 1 July 1954 and the physical development of the Kensington campus, administrative functions were steadily moved to the Kensington campus. The Division of the Bursar had been established through Resolution 427 of 10 May 1954 and the staffing of the division was to include a Record Attendant - Grade 1. By 1957 a Records Section within the Division of the Bursar had been established and a registry was located within the Main Building. (CN1160/120 File: 00025827) In 1967 the section became known as the Registry. (UNSW Calendar 1967: A114) The purpose of the unit was later described as to store and co-ordinate the paper record of the administrative work of the University and to assemble it in a fashion accessible to all staff authorised to use it. (V533 Guide to Effective Utilization, March 1982: 1) During 1984 as part of a reorganisation of the central administration of the university the Registry was incorporated within the Division of the Deputy Principal (Administration) and became part of the Administrative Services Branch. (UNSW Annual Report 1985: 9, 66-67) In 1987, in recognition of the adoption of records management procedures and computer assisted retrieval, the Registry was renamed the Records Administration Section (V533 Records Management News, Issue 1/87, December 1987) with Hazel Bowley as the Officer-in-Charge (UNSW Calendar 1988: 84), soon afterwards succeeded by Debbie Osborn. (UNSW Calendar 1989: 83) In 1998 the functions of the Records Administration Section were described as providing an effective records management system to facilitate access to administrative and policy information for decision making, to provide evidence of those decisions, and to ensure that statutory record keeping requirements were met and also to provide user education programs in records management. (04/17/1 Administration Manual [Master Copy - amendments entered up to 31 March 2000] Amendment: Issued 7/98) At this time the Section came under the Policy Management Unit within the Division of the Registrar and Deputy Principal. (UNSW Calendar 1999: 130) In 2003 the Records Administration Section as part of the Policy Management Unit was incorporated within the Division of the Deputy Vice-Chancellor (Academic) (UNSW Calendar 2004: 86). In 2006 its role was described as providing advice to the University on the implementation of an effective recordkeeping program; managing the corporate recordkeeping system which facilitates access to administrative and policy information for decision making and provides evidence of those decisions; and monitoring compliance with the State Records Act 1998. (http://www.infonet.unsw.edu.au/ras/index.htm Accessed: 23 June 2006) In May 2006 the Records Administration Section and the University Archives were merged into a new Records and Archives Office. Paul Macpherson was appointed as Manager of the unit and reported to the Deputy Vice-Chancellor (Academic). (Origins 2006: 6) Subordinate agency: Duplicating Section (c.1960 - 1972) / Printing & Duplication Unit (1972 - 1974) / Printing Unit (1974 - 1981) / Printing Section (1981 - 1998) / Printing Services (1998 - ) - 01/01/1960 - 23/09/1975 Controlling Organisation: UNSW - 10/05/1954-c. 31/05/2006

The Division of the Director of Information Services and Deputy Principal was established in 1994 following a major review and restructure of its information technology services by the University in 1992/93. On 17 January 1994, in his Response to the Review of Academic and Administrative Computing the Vice-Chancellor, Professor John Niland, accepted the majority of the Committee's recommendations. He also took advantage of the resignation of the University Librarian late in 1993, to integrate executive responsibility for the three main elements of Information Technology at UNSW - academic computing, administrative computing and library-based information systems and services. He took his suggestions to Council on 28 February 1994 where they were received by Council members. The position of Director of Information Services and Deputy Principal was established as an executive level position with line responsibility to the Vice-Chancellor and became the eighth member of the Vice-Chancellor's Executive Group and the twentieth member of the Vice-Chancellor's Advisory Committee. The position of Director of the Divison of Information Technology and Deputy Principal was a new executive position established to integrate converging and changing services in information technology. Ms Page-Hanify was appointed as the first Director and took up her position on 16 January 1995. In this position she was responsible for the delivery of information technology services and the formulation and development of related strategies and policies for the university. The position had responsibility for the units of Communication, Computing, Library, Archives and Audio Visual Services. Ms Page-Hanify stayed the only Director of the new Division of Information Services (DIS). She resigned from her position in April 2000. Continuing restructure within the University saw her portfolio split up between several divisions, although the Division of Information Services officially remained until 1 September 2004, when it was re-named UNSW IT Services (Senior Management Group 6 September 2004 meeting). Subordinate agency: Library - 01/06/1994 - 20/04/2000 Subordinate agency: Closed Circuit Television (CCTV) Unit (1962 - 1982) / Audio Visual Unit (1982 - 1998) / Media & Educational Technology Support Unit (METS) (1998 - 2000) - 01/06/1994 - 31/01/2000 Subordinate agency: Communications & Networks Unit (1991 - 1994) / Communications Unit (1994 - 2003) - 01/06/1994 - 22/10/2003 Controlling Organisation: UNSW - 01/06/1994-31/08/2004 Senior executive position reporting to the Vice-Chancellor

On 8 July 1957 Council appointed Professor Morven Brown as Professor of Sociology and head of the School of Humanities & Social Sciences (resolution 57/69). Although Professor Brown took up duties on 1 February 1958, sociology did not become a discipline at the university until 1960. This occurred when, at the 9th November, 1959 meeting of Council, the Faculty of Arts was created, to be effective from 1st January, 1960 (resolution 59/204ii) and Sociology became one of the foundation schools within this new faculty, with Professor Morven Brown at its head. On 10th December, 1990 Council changed the name of the Faculty of Arts to the Faculty of Arts & Social Sciences (resolution CL90/108ii). On 25 August 2003 the school was re-named the School of Sociology & Anthropology (Council resolution CL03/74). As part of a Faculty of Arts & Social Sciences restructure, the School of Sociology & Anthropology was disestablished effective 31 January 2007. It was amalgamated with the schools of Social Work, Politics & International Relations and Social Science & Policy to form the new School of Social Sciences & International Studies (6 February 2007 Academic Board papers). Subordinate agency: Department of Sociology, Culture & Communication - 03/08/1995 - 30/06/1998 Subordinate agency: Department of Sociology & Social Anthropology - 03/08/1995 - 30/06/1998 Controlling Organisation: UNSW - 01/01/1960-31/01/2007

This series contains the FM Newsletter of the Faculty of Medicine. Each item is a typed bundle of sheets outlining current happenings and changes within the Faculty and appears to have been released a couple of times each year. In the first issue it was noted that the objective of this publication is to provide a forum for faculty, school and departmental issues and items that would otherwise have no official channel of communication within the faculty. The Archives' holdings of this series are incomplete, as only issues 1 - 5, 7 and 9 are held. It is also unclear as to whether any issues were published after July 1990.

This series contains the Cherion / Kyron newsletter of the Teacher Education Scholarships Office / Teacher Education Advisory Office. Each item is a single typed sheet or bundle of sheets outlining current happenings and changes within the Office, its scholarships and the wider teaching community. In the March, 1978 issue of the newsletter it was noted that Kyron (originally spelt Cherion) was introduced to the campus of the University of New South Wales in 1973, as a means of communication between the representatives of the NSW Department of Education and...scholarship holders. The name was derived from the mythical Greek figure who symbolised the ideal educator and the newsletter was envisaged as a regular information service on scholarship provisions and benefits, and policies relating to teaching, as well as teacher training. The Archives' holdings of this series are incomplete, as only issues from 1974 - 1980 are held, with some gaps also existing within these years.

The Board of Studies in Science was created by Council on 14th May, 1973 through resolution 73/86. This resolution detailed that the Board was to discharge the functions of a faculty in relation to the academic administration of the Science course (397) leading to the degree of Bachelor of Science. Prior to the existence of the Board, the Faculties of Science and the Biological Sciences had found it difficult to communicate over the arrangements for Science course (397) (file 00027848, 96A3, Box 3). The first meeting of the Board took place on 9th October, 1973, with Professor R. M. Golding as the Board's initial chair. On 8th March, 1976, under resolution 76/45, Council changed the designation of the Science course (397) to the Science & Mathematics course (397). Consequently, to reflect this difference, at the same time Council altered the Board's name to the Board of Studies in Science & Mathematics. The Board of Studies in Science & Mathematics was disestablished by Council on 10th April, 2000 (resolution CL000/15). The last meeting of the Committee was held on 8th March, 2000. Subordinate agency: Ad Hoc Committee to Review the Aims & Philosophy of the Science (1973 - 1976) / Science & Mathematics (1976 - 1978) Course of the Board of Studies in Science (1973 - 1976) / Board of Studies in Science & Mathematics (1976 - 1978) - 20/03/1974 - 19/07/1978 Subordinate agency: Ad Hoc Committee to Review Double Degree Courses Offered Jointly by the Board of Studies in Science & Mathematics & Other Faculties of the Board of Studies in Science & Mathematics - 09/02/1977 - 28/06/1977 Subordinate agency: Examinations Committee of the Board of Studies in Science (1973 - 1976) / Board of Studies in Science & Mathematics (1976 - 1980) - 20/03/1974 - 11/06/1980 Subordinate agency: Planning & Development Committee of the Board of Studies in Science & Mathematics - 19/07/1978 - 10/04/2000 Subordinate agency: Applied Computing Program Committee of the Board of Studies in Science & Mathematics - 05/05/1981 - 31/12/1982 Subordinate agency: Joint meeting of the Planning & Development Committee & the Standing Committee on Programs of the Board of Studies in Science & Mathematics - 31/01/1984 - 15/02/1984 Subordinate agency: Department of Aviation - 31/10/1994 - 30/06/1997 Controlling Organisation: UNSW - 14/05/1973-10/04/2000

On 22 July and 14 August 1952 two student meetings were held concerning the establishment of an organisation for all students of the New South Wales University of Technology. As a result, at the 8 September 1952 meeting of Council the Students' Union was resolved to be the approved student organisation with membership of the Union [to] be compulsory for all registered students (resolution 236). An interim constitution was also approved at this meeting, with the aims listed as being: a) to afford a recognised means of communication between the students and the university authorities b) to represent its members in all matters affecting their interests and to promote the cultural, educational and recreational life of the university c) to promote among graduates a permanent interest in the life, activity and progress of the university d) to promote the aims of the university. Initially an interim committee was responsible for looking after the affairs of the Union, pending its formal organisation. The first meeting of this committee was held on 17 September 1952 (CN293). On 9 March 1953 the Council clarified that the Students' Union was the approved student organisation for all students at Sydney and that authority be given for the formation of student organisations at centres other than Sydney (resolution 289). On 9 June 1953 the first annual general meeting of the proposed Union was held and it was at this meeting that the formation of the Union was formally approved by the student body. At the same time, the first president of the Union, James D. Smith, was elected, as well as the other members of the Union Council. The first Union Council meeting was held on 25 June 1953 (CN293). Following the change in name of the university on 7 October 1958, the name of the Union was changed to the University of New South Wales Students' Union. On 1 March 1992, following extensive discussion between representatives of the Union and the Postgraduate Representative Association, an in-principle agreement was reached in which it was recommended that a restructuring of the present model of student representation in the university [occur] in order to achieve a more flexible and responsive framework. On 29 October 1992 an Extraordinary General Meeting of the Students' Union took place. At this meeting changes to the Union's constitution were accepted by the student body. These included the name of the organisation being changed to the University of New South Wales Student Guild of Undergraduates and Postgraduates (file 920719). On 7 December 1992 Council resolved that the Student Guild of Undergraduates and Postgraduates be the approved student organisation for undergraduates at Kensington [and that] the Student Guild of Undergraduates and Postgraduates be the approved student organisation for postgraduates at Kensington and the ADFA, with the Postgraduate Board of the Guild as an entity exercising plenary power in relation to the Guild's postgraduate members (resolution CL92/94). At the same time the Guild's constitution was approved with the aims listed as being: - To advance the interests and welfare of students at the University of New South Wales and to act as a means for the expression of student concerns through the decision making processes set out in this Constitution - To represent the interests of students with regard to academic matters, access to education, cultural activities, health, welfare, leisure and the environment within the university and in the wider community - To advocate for and where appropriate provide, amenities and services for students in the university - To work on behalf of all students, on an equal basis, for an education that is accessible, equitable and free from discrimination of any form - To promote the principles of student unionism - To promote and encourage the community life of the university The operation of the Guild was effective from 1 January 1993 (file 920719). Following the introduction of Voluntary Student Unionism (VSU) by the Commonwealth Government from 1 July 2006, the University Union, Student Guild and COFA Students' Association merged together to form the Arc from the beginning of 2007, as approved by Council at its 6 November 2006 meeting (resolution CL06/87). At a General Meeting of the Student Guild on 21 December 2007, a motion was passed that this General Meeting of the Student Guild intends to dissolve the Guild effective 31st December by process of referendum (file 2006/1521). Subordinate agency: Postgraduate Board of the Student Guild - 01/01/1993 Subordinate agency: Bushwalkers' Club - 09/10/1953 - 03/10/1978 Subordinate agency: Contact - 14/08/1992 - 31/12/2006 Subordinate agency: Opunka - 20/12/1970 - 31/12/1981 Controlling Organisation: UNSW - 09/06/1953-31/12/2007

On 14 December 1987 the Council held a Special Meeting concerning the proposed University of New South Wales Foundation. During the 3 hour discussion it was moved and carried (part 1 of a motion) 1. That Council approve in principle the establishment of a University Foundation for fund raising purposes and further that Council approve the formation for this purpose of a company limited by guarantee. It appointed a committee called the University Foundation Allocations Committee with among others the responsibility for approving (ii) the application of all monies and assets available for distribution to the University in accordance with the provisions of the Articles of Association of University of New South Wales Foundation.... and resolved (CL 87/133): That Council approve the Memorandum and Articles of Association and Trust Deed for the University of New South Wales Foundation as in the draft presented to and amended by this meeting and that the Vice-Chancellor be empowered to make such amendments to the Memorandum and Articles of Association and Trust Deed as he may deem necessary after consultation with the Chancellor and the University's legal advisors to comply with any reasonable requests made by the Commissioner for Taxation or the Minister administering the Charitable Collections Act, subject to the Vice-Chancellor's reporting any such amendments to Council. It was further resolved (CL 87/134): That the directors of the Foundation be requested to prepare for the Council (i) a strategic plan outlining the proposed activities of the Foundation and specific projections for funds to be raised and costs to be incurred, ie a business plan; (ii) implications for the competing market strategies of the Foundation and the Alumni Association, given the crucial role expected to be played by alumni in recruiting members to the Foundation On 18 October 1988 the University of New South Wales Foundation Limited was registered as an Australian Public Company, Limited by Guarantee (ASIC Database 6/2/09) at UNSW Sydney 2052. On 17 November 1988 the Foundation held its inaugural meeting, at which Mr Fred W. Millar was elected its first Chairman. At the time it was noted that the Foundation has been established to provide a significant and continuing source of funds, property and benefits for the university and to be available to assist and co-ordinate the fund raising activities of schools, centres or groups (Uniken 25 November 1988). Office support for the Foundation was provided by staff of the External Affairs Department, later External Affairs Directorate (EAD). Early in 1987 Dr Robert John Solomon had been appointed as first Director of Development at UNSW. At the time the Development Unit which incorporated the Graduate Office of Alumni Affairs and Special Projects & Foundation and Fund Raising Office was one of three major units of EAD. In 1992 EAD became directly answerable to the Vice-Chancellor for a period of two years. In early 1993 EAD consisted of the Offices of Alumni Relations, Corporate Relations, the Co-op Program and the Executive Director, External Affairs. EAD was responsible for increasing the support the university received from alumni, employers and other key groups in the community. It was also responsible for the university's Visiting Committees, the UNSW Alumni Association and the University of New South Wales Foundation Ltd. In January 1994 with the establishment of the Division of the Pro-Vive- Chancellor Development the functions of EAD became the responsibility of the PVC Development and the 'secretariat' within the PVC's Division provided the administration for the Foundation. In January 1996 following a review of the portfolios of the members of the Executive the offices of Alumni and Corporate Relations were amalgamated to form the Office of Public Affairs & Development within the Division of the PVC (Development). Upon the disestablishment of the PVC (Development) position, from 1 February 2000, the Office was moved to the Registrar's Division. In September 2003 Ms Jane Bloomfield took up her position as Pro-Vice-Chancellor (Development and Alumni Affairs) later (Institutional Advancement), and as CEO of the UNSW Foundation. Her appointment reflected the university's new emphasis on alumni relations, university communications and philanthropic support from alumni, friends and organisations. Upon Ms Bloomfield's resignation from UNSW Professor John Ingleson, DVC International and Development was appointed Acting Chief Executive Officer until 26 April 2005 followed by Ms Taylor, Director of Marketing and Development, who was appointed Acting Chief Executive Officer from26 April 2005. On 9 October 2006 Ms Jennifer Bott took up the position as Chief Executive Officer of the UNSW Foundation. Her appointment signalled the university's intent to engage more strongly with the community, with business and their alumni. The 2007 UNSW staff list shows the Division of the Chief Executive UNSW Foundation with two major responsibilities Development and Alumni. From February 2016 much of the administrative functions of the Foundation appear to have been moved to the Division of Philanthropy. Subordinate agency: Alumni Relations Office - 01/11/2008 - c. 28/2/2016 Controlling Organisation: UNSW - 14/12/1987-