Description
Section 34 of the Technical Education and New South Wales University of Technology Act, proclaimed on 1 July 1949, authorised the university to make use of the services of any officers and employees of any government department so long as the arrangements were approved by the minister of the department concerned or the Public Service Board. (Act No. 11, 1949) The Correspondence and Records Branch of the Department of Technical Education continued to manage the recordkeeping function for the university. In 1951 it was responsible for the preparation of special correspondence, reports and submissions, acknowledgement of communications, receipt and distribution of official and personal mail, opening and sorting and direction of official correspondence, registration and cross-indexing of correspondence, location and attachment of former papers, recording location of files, despatch of departmental mail, collection and delivery of official correspondence, filing of correspondence, provision of messenger service, duplicating, sorting and stapling of circulars, reports, syllabuses and class aids (V533 Manual for General Information for Officers 1951: 138, 269-273) Following the proclamation of the Appointed Day on 1 July 1954 and the physical development of the Kensington campus, administrative functions were steadily moved to the Kensington campus. The Division of the Bursar had been established through Resolution 427 of 10 May 1954 and the staffing of the division was to include a Record Attendant - Grade 1. By 1957 a Records Section within the Division of the Bursar had been established and a registry was located within the Main Building. (CN1160/120 File: 00025827) In 1967 the section became known as the Registry. (UNSW Calendar 1967: A114) The purpose of the unit was later described as to store and co-ordinate the paper record of the administrative work of the University and to assemble it in a fashion accessible to all staff authorised to use it. (V533 Guide to Effective Utilization, March 1982: 1) During 1984 as part of a reorganisation of the central administration of the university the Registry was incorporated within the Division of the Deputy Principal (Administration) and became part of the Administrative Services Branch. (UNSW Annual Report 1985: 9, 66-67) In 1987, in recognition of the adoption of records management procedures and computer assisted retrieval, the Registry was renamed the Records Administration Section (V533 Records Management News, Issue 1/87, December 1987) with Hazel Bowley as the Officer-in-Charge (UNSW Calendar 1988: 84), soon afterwards succeeded by Debbie Osborn. (UNSW Calendar 1989: 83) In 1998 the functions of the Records Administration Section were described as providing an effective records management system to facilitate access to administrative and policy information for decision making, to provide evidence of those decisions, and to ensure that statutory record keeping requirements were met and also to provide user education programs in records management. (04/17/1 Administration Manual [Master Copy - amendments entered up to 31 March 2000] Amendment: Issued 7/98) At this time the Section came under the Policy Management Unit within the Division of the Registrar and Deputy Principal. (UNSW Calendar 1999: 130) In 2003 the Records Administration Section as part of the Policy Management Unit was incorporated within the Division of the Deputy Vice-Chancellor (Academic) (UNSW Calendar 2004: 86). In 2006 its role was described as providing advice to the University on the implementation of an effective recordkeeping program; managing the corporate recordkeeping system which facilitates access to administrative and policy information for decision making and provides evidence of those decisions; and monitoring compliance with the State Records Act 1998. (http://www.infonet.unsw.edu.au/ras/index.htm Accessed: 23 June 2006) In May 2006 the Records Administration Section and the University Archives were merged into a new Records and Archives Office. Paul Macpherson was appointed as Manager of the unit and reported to the Deputy Vice-Chancellor (Academic). (Origins 2006: 6) Subordinate agency: Duplicating Section (c.1960 - 1972) / Printing & Duplication Unit (1972 - 1974) / Printing Unit (1974 - 1981) / Printing Section (1981 - 1998) / Printing Services (1998 - ) - 01/01/1960 - 23/09/1975 Controlling Organisation: UNSW - 10/05/1954-c. 31/05/2006