Description
In an attachment to his report to Council on the 10 September 1984 the Vice-Chancellor, Professor M. Birt, outlined details of a proposal for the establishment of a University Graduate Office. The Graduate Office would: * provide close support for the work of the Alumni Association (not replace it) * be responsible for the maintenance of an accurate graduate roll * be responsible for establishment and support of faculty and school graduate chapters * be responsible for the administration of the production of the graduate magazine * and for the organisation of graduate activities on the University's behalf The activities would be under the supervision of the Pro-Vice-Chancellor responsible for External Affairs. Council resolved 84/69 "That Council strongly supports the principle of establishing a Graduate Office as outlined in the Vice-Chancellor's Report and, believing that the proposals should be implemented early in 1985, requests the Vice-Chancellor to allocate funds and to advise Council of progress at the November 1984 meeting." On 12 November 1984 under item 5(d) the Vice-Chancellor reported that a Graduate Office would be established early in the New Year under general direction of PVC Prof. Chaikin with assistance of Mr. David Butler (Canada). Mr. D. Butler had written a report called "An Examination of the Potential of Alumni & Fund Raising Programs at The University of New South Wales." April 4, 1984 by David H. Butler, Assistant Director of Development, Toronto, Ontario, Canada; a report to Prof. M. Chaikin, P-V-C, External Relations, [CN1237, File 14: Policy Development 1985-86], generally referred to as `Butler Report'. Council also noted the resolution adopted by the Board of the Alumni Association on 7 November 1984 and the V-C agreed to pass this resolution on to Professor Chaikin [see Attachment No.1] The Alumni Association's resolution shows that the Association expected to be consulted and be a driving force of the GOAC office. Previously clerical assistance had been provided to the Alumni Association by the Alumni Office, however there had been no staffing in the Alumni Office for most of 1984. The Alumni and Ceremonials Office was disestablished on the establishment of the Graduate Office. Ceremonial matters were continued to be handled within the Registrar's Division. GOAC administered the following of the Alumni Association activities. * membership * visa card * Graduate photography (from 1987) * Alumni Award By 1987 the Graduate Office and Alumni Affairs together with the offices of Special Projects and Foundation and Fund Raising were part of the External Affairs Department. In 1987 the Graduate Office was managed by an Executive Officer, supervised by the Director of Development (Dr R. J. Solomon), and answerable to the Deputy Vice-Chancellor (Professor Chaikin). Its tasks were maintaining and improving the graduate database, producing 'Alumni Papers', developing and increasing alumni chapters, organising reunions, servicing members of the Alumni Association (AA), and carrying out projects. By 1988 the name of the Office had changed to Graduate Office and Alumni Centre (GOAC). One of the administrative tasks of the Office was providing secretarial support to the AA. Task allocation, reporting structure and human resources required for this particular task often became a source of friction between the office and the association. Frictions between GOAC and AA came to a height in 1990. In 1991 the External Affairs Department had become the External Affairs Directorate (EAD) with Dr Gary Werskey as Director. From 1992, through administrative changes brought in by the new Vice-Chancellor, Professor John Niland, the Directorate reported directly to the Vice-Chancellor. Administrative changes also brought changes and a change in name for the Office; the Office of Alumni Relations (OAR) was established as a unit within EAD in January 1993 with Catherine Harris as Director. The unit was accountable for strengthening the involvement of UNSW alumni with their alma mater, overseeing the university's relationship with the Alumni Association, motivating and managing the development of school based and regional alumni chapters; overseeing the development of the alumni database; staging alumni reunions and other special events and publishing 'Alumni Papers'. The Unit reported to the Vice-Chancellor until the end of 1993 with responsibility for EAD being transferred to the new Division of the Pro-Vice-Chancellor Development, upon the Division's establishment with the appointment of Dr Jane Morrison as PVC in January 1994. [Report on Council Meeting, Focus 26 Nov 1993, point 13] In January 1996 the offices of Alumni and Corporate Relations were amalgamated to form Public Affairs and Development [The Chancellery in Review 1995-1996, p.28, reporting to the PVC Development] Controlling Organisation: UNSW - by 21/06/1985-